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Messaging, Collaboration, And Archiving

Most of lead organizations are deploying or planning for one kind or multiple messaging and collaboration solutions, including: email security, archiving, eDiscovery, Data Loss Prevention (DLP), instant messaging, Microsoft SharePoint, social networks, wireless email and unified communications.

As these trends continue to grow and technologies are being re-created as well, organizations look get the most benefits out of it in order to enhance collaboration between its employees and cut the increasing costs of communications and hardware storage. GCE helps its customers to maintain this level of maturity and lead to comply with current and future law regulations of data discovery and search.

Search Engine

Deploying Enterprise Search solutions can help your people get to the information they need within your organization. It provides intranet search, people search, and a platform to build search-driven applications, all within a single, cost-effective infrastructure.

  • Get better answers faster with a visual, interactive search experience.
  • Find the people and expertise you’re looking for within the organization.
  • Tailor the search experience to match the context and meet unique requirements.
  • Solve business problems by using search-driven applications.

Archiving

Data archiving is the systematic approach to storing, managing and searching for files, e-mails, instant messages and other application data. Archiving provides a single-instance store of data in a central storage device, allowing you to free up disk space by eliminating duplicate files.

Archiving lets you define data retention policies for various data and users. Such policies ensure the proper storage of data and deletion when no longer needed. Data archiving enables users to perform advanced searches. For example, e-mails or instant messages can be searched and flagged for legal review during an e-discovery process, or prevented from being altered.

How will Data Archiving Solutions benefit my business?
Archiving solutions can help you to:
  • Provide structure to unstructured data
  • Automate storage and data life cycle
  • Simplify backup and reduce recovery windows
  • Reduce total cost of data storage
  • Comply with data retention policies and regulations

How can I help my business embrace data archiving?
When implementing an archiving solution, you should ask yourself:
  • How often is data accessed?
  • Where does your data reside and what costs are associated with that storage?
  • How many duplicate files are stored?
  • How much of your data is searchable?
  • How tamper-resistant are your files?

What Comprises a Data Archiving Solution?
An effective data archiving solution is typically comprised of a mix of the following components;

  • Archiving Software
  Automates the movement of data through various tiers of storage during the data life cycle. Archiving software can delete the file at the end of its retention period. Data archiving software also provides single-instance storage of each file, freeing up disk space and processing power for backup and storage systems.

  • E-Discovery Software
    Using archiving software as a base, e-discovery software employs advanced search features and systematic archiving inventories, enabling users to quickly search all files and e-mails for a particular topic. Legally-significant files can be flagged to ensure they are not altered or deleted in accordance with data retention policies.

  • Archiving Storage Devices
  Move data off production servers, which improves performance and simplifies administrative management. These devices can be as simple as a dedicated server, network attached storage (NAS) or, for enterprise needs, a storage area network (SAN).

All these services are extended, integrated and implemented through our system engineers and specialists in file server, SharePoint and Exchange servers.

Enterprise Content Management

Our integrated and extensible Enterprise Content Management solution blend traditional content management, social computing, and search in one solution. Based on leading solutions, we design and shift your environment to work seamlessly with familiar Office applications and provide direct access and integration to important line-of-business data.

  • Provides rich policy and process, improving adoption and business productivity.
  • Improve control, structure, and compliance by managing content on desktops and within file shares.
  • Deliver Enterprise Content Management across your organization at a lower cost of ownership.

An effective document management solution specifies;

  • What types of documents and other content can be created within an organization.
  • What template to use for each type of document.
  • What metadata to provide for each type of document.
  • Where to store a document at each stage of its life cycle.
  • How to control access to a document at each stage of its life cycle.
  • How to move documents within the organization as team members contribute to the documents’ creation, review, approval, publication, and disposition.
  • What policies to apply to documents so that document-related actions are audited, documents are retained or disposed of properly, and content that is important to the organization is protected.
  • Whether a document has to be converted from one format to another as it moves through the stages of its life cycle.
  • How documents are treated as corporate records, which must be retained according to legal requirements and corporate guidelines.

Unified Communications

Unified communications (UC) offers the ability to significantly improve how individuals, groups and companies interact and perform. UC also enables multiple communication channels to be coordinated. In some cases, separate servers may be consolidated; however, more frequently, UC adds functionality to existing communication applications. Key technologies include Internet Protocol (IP)-PBX, voice over IP (VoIP), presence, e-mail, audio-conferencing and Web conferencing, videoconferencing, voice mail, unified messaging (UM), instant messaging (IM), and various forms of mobility. Another key capability of UC is that it offers a method to integrate communication functions directly with business applications.

  • Find and communicate with the right person—anytime, anywhere, on any device.
  • Increase IT control and visibility to meet changing business requirements.
  • Simplify management and scalability while maximizing IT resources and budgets.
  • Extend investments and adapt to changing business needs.

Microsoft’s UC solution is based on Exchange Server, Lync and Active Directory. Replacing separate e-mail, phone, audio and video conferencing, voice mail, and instant messaging systems with an integrated, Windows-based platform saves IT time and money. It also and helps users be more productive because the ability to communicate is integrated right into their desktops and the business applications they use every day. Unified Communications provides a seamless flow between the work your people do and the people they need to connect with to get that work done.

Implementation And Migration Of Exchange E-Mail System

Pressure to optimize IT infrastructure for ever-changing business conditions requires any organization to be agile, so investing in solutions that provide reliability and choice is critical. Exchange Server 2010 gives you the flexibility to tailor your deployment to your unique needs and provides a simplified way to help keep email continuously available for your users.

Microsoft Exchange Server, the cornerstone of Microsoft’s Unified Communications solution, is a flexible and reliable messaging platform that can help you lower your messaging costs by 50-80%, increase productivity with anywhere access to business communications, and safeguard your business with protection and compliance capabilities that help you manage risk.

You can choose from on-premises deployment with Exchange 2010, a hosted service with Exchange Online or from one of many service provider partners, or a seamless mix of both. You can choose when and how you take advantage of on-premises, hosted, cloud-based, and hybrid solutions without interrupting or changing the experience for your users.

  • Automating cross-silo processes and enforcing best practices for incident, change, and service lifecycle management.
  • Reducing unanticipated errors and service delivery time by automating tasks across vendor and organization silos.
  • Integrating System Center with non-Microsoft tools to enable interoperability across the data center.
  • Orchestrating tasks across systems for consistent, documented, compliant activity.

For more information, send an email to info@gce.com.jo
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